| Article Details : |
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| | | Article Name : | | | An Analytical Study of the Reality of Electronic
Documents and Electronic Archiving in the
Management of Electronic Documents in the
Palestinian Pension Agency (PPA) | | Author Name : | | | MOHAMMED KHAIR I. KASSAB
SAMY S. ABU NASER1
MAZEN J. AL SHOBAKI | | Publisher : | | | Bridge Center | | Article URL : |  | | | Abstract : | | | The study aims to identify the reality of management of
electronic documents and electronic archiving retirement in the
Palestinian Pension Agency -analytical study, as well as to recognize
the reality of the current document management system in the
Palestinian Pension Agency.
The study found the following results: that the reality of the
current system for the management of documents in the agency is weak
and suffers from many jams. Employee in the agency understand the
importance and benefits of the management of electronic documents
system, where the application of electronic document management
system provide important features and benefits most of which reduce
the loss of documents between departments, illustrates the flow path,
the speed, accuracy, transparency, and reduce the proportion of
damage and destruction of files. Furthermore, the electronic documents
system cost will be less than the cost of the current system and it will
reduce the tasks assigned for the staff. The existence of a clear adoption of the agency for the policies and procedures established for the
application of electronic documents management system. There are
weak plans for training and developing of staff in the agency to raise
their efficiency.
The study found a set of recommendations, including:
increased interest and awareness of the need to implement policies,
mechanisms, and procedures to ensure the success of electronic
document management system through benefiting from the experiences
of other organizations and the private sector. The agency need to
increase and develop its services for retirees in order to encourage the
private sector, universities, and institutions to join the agency, and
open the way for all segments of society in Gaza and West Bank and
enhance its competitiveness between international social security
institutions. The need to focus its attention on developing and
publishing appropriate clear plans and specific goals about
management of electronic documents and the agency should be
committed to apply them. The need to focus on the establishment of a
public management of archiving in the structure dealing with all
technical operations and having competent and qualified employees in
the field of electronic document management. The need to focus on the
Palestinian National Archives and the follow-up with the international
standards by the International Council Archives (ICA). | | Keywords : | | | Electronic documents, electronic archiving, electronic
document management system, the Palestinian pension agency.
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